Dear Team,
 
Attached please find our first council board meeting agenda, please review and make comments. Our first meeting is scheduled on 2pm - 5pm Sunday 27 August at Burwood RSL club ( http://www.burwoodrsl.com.au/).
 
The main focus for our first council board meeting will be team structure, responsibility allocation and plans for the next 6-12 months.
 
Other important issues:
  1. Relationship between states and how can we work together as one association.
  2. Nominate and elect Honorary members. 
  3. Executive council  board.
  4. Association registration and alumni web site .

For those can not make it to the meeting, especially members from other states, please contact me if you have any issues or concerns need to be discussed or addressed at the meeting.

Best Regards
 
Alan

XUAAA Council Meeting

27 August 2006

Agenda

  • Team structure and responsibility allocation ***
  • Plans for the next 6-12 months.
  • States relationship issues
  • Nominate and elect Honorary members,
  • Executive Council Board
  • Registration and Web site development
  • General business

 

 

 

*** Proposed Teams

 

Team Name

Members

Responsibility

Treasury

Team Leader –

Deputy Team Leader –

Financial Consultants –

Assistants –

Book keeping, financial control, financial report, sponsorship, fund raising

Event

 

Team Leader –

Deputy Team Leader –

Consultants –

Assistants –

Event planning and organising. Two major events per year and ad hoc events.

Liaison

Team Leader –

Deputy Team Leader –

Consultants –

Assistants –

Liaison and communication with all of our alumni in Australia, including cross state coordinating, method of communication, visiting honorary members and delivery certifications.

Public Relation

Team Leader –

Deputy Team Leader –

Consultants –

Assistants –

Public relations and registration.  Dealing with media, Alumni General, other Xiamen University alumni associations, other alumni associations in Australia, and all relevant parties.

Secretary

Team Leader –

Deputy Team Leader –

English Secretaries –

Chinese Secretaries –

Assistants –

Meeting minutes, alumni constitution, press releases, letters and other documentations

Project & Recreational

Team Leader –

Deputy Team Leader –

Project leaders –

Project members –

 

  • Alumni web site development 
  • Mental health talks
  • Tennis clinic
  • Financial advising talks
  • Immigration advising talks
  • Alumni bulletin
  • Other sports
  • Any other suggestions???